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AP Associate Austin

AP Associate

Full Time • Austin
About our Brand
We are seeking a dynamic AR/AP Associate to join our team.  A successful candidate will have a genuine passion for the hospitality industry and an entrepreneurial spirit.
Responsibilities
  1. Must be courteous and gracious, maintaining a professional demeanor at all times
  2. Establish and maintain good communications and team work with fellow colleagues and other departments within the hotel
  3. Receive and verify invoices, check requests, and expense reports
  4. Verify that transactions comply with financial policies and procedures, i.e. proper approvals are obtained, appropriate support documentation is attached, prices and quantities are verified, etc.
  5. Prepare batches of invoices for entry into accounting systems
  6. Enter invoices for payment in a timely manner, ensuring all expenses are accounted for in the correct month
  7. Manage weekly check runs and communicate with Director of Finance to ensure cash flow is being monitored
  8. Prepare and distribute vendor checks
  9. Maintain the accounts payable aging lists
  10. Implement and maintain organization of workspace and vendor files
  11. Keep AP related filing up to date to facilitate ease of research
  12. Reconcile vendor statements and assist in researching and resolving discrepancies which includes requesting missing invoices from vendors
  13. Correspond with vendors, respond to inquiries and maintain positive vendor relationships
  14. Assist with reimbursable invoicing
  15. Set up new accounts in accordance with established credit policy
  16. Process month-end and year-end AP closing
  17. Provide month-end support to accounting team
  18. Prepare and distribute yearly 1099’s
  19. Actively participate in the management of the PO System and corporate policies and procedures
  20. Take ownership of all accounting issues brought to your attention by guests
  21. Maintain an increased awareness of safety issues throughout the hotel
  22. Participate in scheduled departmental and administrative meetings as requested
  23. Adhere to all standards of operations, policies and procedures, manuals, memos and verbal instructions
  24. Be familiar with all safety and emergency procedures including OSHA requirements
Core Competencies
  1. High School diploma or general education degree (GED)
  2. Three (3) years related experience in hospitality or service industry preferred
  3. Strong communication skills
  4. Collaborative spirit
  5. Ethical Conduct
  6. Computer Proficiency: Microsoft Office, Opera PMS   
  7. Positive Attitude
  8. Eye for Detail
  9. Problem solving abilities
Compensation & Benefits
We offer competitive wages and benefits while fostering a diverse and inclusive work experience.  
We thrive in being a diverse work environment. Consideration for employment will be based upon personal capabilities and qualifications without discrimination based on race, color, religion, sex, gender identity, age, national origin, disability, sexual orientation, or any other protected characteristic as established by law.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Our Brand Offers:

Competitive Compensation
Employer Subsidized Medical, Dental and Vision Insurance
401(k) Plan with Employer Match
Life Insurance
Short-Term and Long Term Disability
Tuition Reimbursement
Discounts at all our Hotels and F&B Outlets
New Employee Referral Fees & many more exciting top secret employee perks!